10018347 Procurement Technician

Staff Application - please complete and email with supporting documents
School/Department: Procurement Office
Primary Location: Macon
Position: Staff
Job Type: Full Time
Position Close Date: Until Filled
Description:

JOB SUMMARY: This position is responsible for administering and managing the University’s Purchasing Card (P-Card) Program and supporting in the University’s procurement functions.

MAJOR DUTIES:

  • Provides support to all ePro users
  • Processes, updates and monitors ePro requisitions and purchase orders
  • Ensures compliance with University and state purchasing policies
  • Conducts training at all campus locations
  • Retains appropriate fiscal documentation and records.
  • Performs related duties.
  • Completes all WORKS (P-Card software program) analysis.
  • Provides support to all Purchasing Card users; ensures compliance with university and state purchasing policies
  • Conducts training at all campus locations
  • Retains appropriate fiscal documentation and records.
  • Processes contract renewals and amendments
  • May conduct solicitations such as request for quotes, request for proposals and conduct sole source/consortia procurements.
  • Retains appropriate fiscal documentation and records
  • May assist with switchboard operation to relieve regular staff during breaks and absences
  • Attends meetings
  • Attends training

KNOWLEDGE REQUIRED BY THE POSITION:

  • Knowledge of the Georgia Procurement Manual
  • Knowledge of University policies and procedures.
  • Knowledge of related functions specifically Accounts Payable
  • Skill in the operation of computers and job related software programs.
  • Skill in decision making
  • Skill in analyzing and solving of problems.
  • Skill in interpersonal relations and in dealing with the public.
  • Skill in oral and written communication.
  • Skill in working as a team and collaborate
  • Skill in handling a high volume of activity with a high degree of accuracy and strong data entry skills

SUPERVISORY CONTROLS: The Procurement Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include the University System of Georgia Business Procedure Manual and Department of    Administrative Services policies. These guidelines require judgement, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK:

  • The work consists of varied technical activities. Frequent changes to and strict in regulations and policies contribute to the complexity of the position
  • The purpose of this position is to assist the Procurement Director in managing the procurement function for the university and administering the University’s P-Card program

CONTACTS:

  • Contacts are with co-workers, other University personnel, suppliers, and procurement staff at other agencies and institutions, including USG and DOAS
  • Contacts are typically to give or exchange information, to resolve problems, train and learn or to provide services.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

  • The work is typically performed in an office or computer room.
  • Must be able to attend training at different locations throughout the state of Georgia which will sometimes require overnight travel
  • Must be able to conduct training at all campuses

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None

QUALIFICATIONS:

  • High School Diploma or equivalent is required.
  • 2 - 3 years of related experience
  • Mandatory purchasing certifications to be obtained within 6-12 months after hire:
    • GCPA (Georgia Certified Purchasing Associate)
    • GCPCA (Georgia Certified Purchasing Card Administrator)
    • GCPM (Georgia Certified Purchasing Manager)
  • Associates degree in a course of study related to the occupational field is preferred
  • Work experience in a college or university environment is preferred

COMPENSATION CLASSIFICATION:

  • Position is non-exempt (bi-weekly paid).
  • Pay grade 14.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: recruitment@mga.edu with the subject line “10018347 Procurement Technician 12.23.2020”.  Application materials are to include a resume, an MGA Staff application; a letter of interest; and three professional references.  Paper application materials will not be accepted.

Background checks will be conducted on all final candidates.

 

Staff Application - please complete and email with supporting documents

A Unit of the University System of Georgia

EEO/AA/M/F/V/D