11905010 Administrative Secretary

Staff Application - please complete and email with supporting documents
School/Department: School of Business
Primary Location: Macon
Position: Staff
Job Type: Full Time
Position Close Date: Until Filled


JOB SUMMARY: This position is responsible for providing secretarial and receptionist support for school operations. 


  • Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
  • Sorts and distributes departmental mail.
  • Make phone calls to currently enrolled students.
  • Schedule tutoring appointments.
  • Schedules faculty registration appointments.
  • Retrieves and updates student files and records.
  • Collects and maintains faculty syllabi. .
  • Updates faculty rosters and door signs with class times and office hours.
  • Makes appointments for the Academic Advisor.
  • Assist with change of major/minor forms, Add/Drop/Withdrawal forms.
  • Assists student workers.
  • Put in work order request.
  • Make copies for Faculty.
  • Performs related duties as assigned. 


  • Knowledge of modern office practices and procedures.
  • Knowledge of college and school policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in prioritizing and organizing work.
  • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
  • Skill in oral and written communication.

 SUPERVISORY CONTROLS: The Administrative Assistant assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. 

GUIDELINES: Guidelines include college and school policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. 


  • The work consists of related secretarial and receptionist duties. Frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide secretarial and receptionist support for school operations. Successful performance helps ensure the efficiency of those operations.


  • Contacts are typically with co-workers, other college employees, students, members of the business community, and members of the general public.
  • Contacts are typically to give or exchange information, resolve problems, and provide services. 


  • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
  • The work is typically performed in an office. 



  • Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. 


  • This position is non-exempt (biweekly paid).
  • Pay grade 10. 

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: recruitment@mga.edu with the subject line “11905010 Administrative Secretary-SOBU 6.15.2021”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted. 

Background checks will be conducted on all final candidates.

Staff Application - please complete and email with supporting documents

A Unit of the University System of Georgia