JOB SUMMARY: This position is responsible for providing secretarial and receptionist support for school operations. 

MAJOR DUTIES:

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Sorts and distributes departmental mail.
• Make phone calls to currently enrolled students.
• Schedule tutoring appointments.
• Schedules faculty registration appointments.
• Retrieves and updates student files and records.
• Collects and maintains faculty syllabi. .
• Updates faculty rosters and door signs with class times and office hours.
• Makes appointments for the Academic Advisor.
• Assist with change of major/minor forms, Add/Drop/Withdrawal forms.
• Assists student workers.
• Put in work order request.
• Make copies for Faculty.
• Performs related duties as assigned. 

KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of modern office practices and procedures.
• Knowledge of college and school policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

 SUPERVISORY CONTROLS: The Administrative Assistant assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. 

GUIDELINES: Guidelines include college and school policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. 

COMPLEXITY/SCOPE OF WORK:

• The work consists of related secretarial and receptionist duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide secretarial and receptionist support for school operations. Successful performance helps ensure the efficiency of those operations.

CONTACTS:

• Contacts are typically with co-workers, other college employees, students, members of the business community, and members of the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services. 

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office. 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None. 

MINIMUM QUALIFICATIONS:

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. 

COMPENSATION CLASSIFICATION:  

• This position is non-exempt (biweekly paid).
• Pay grade 10. 

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: recruitment@mga.edu with the subject line “11905010 Administrative Secretary-SOBU 6.15.2021”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted. 

Background checks will be conducted on all final candidates.