DESCRIPTION:  Middle Georgia State University is seeking candidates for an Administrative Secretary. This position is responsible for providing administrative support for department operations.

RESPONSIBILITIES:

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Receives student forms and routes to appropriate personnel or department.
• Maintains assigned department records.
• Processes a variety of departmental reports and documents; secures required signatures.
• Enters class schedules.
• Makes room reservations for Media, Culture, and the Arts classes.
• Updates class rolls.
• Processes textbook orders.
• Oversees student workers
• Makes copies.
• Faxes and scans documents.
• Prepares correspondence and memoranda.
• Assists in the student admissions process.
• Assists in the management of budgets.
• Maintains office supply inventory; coordinates purchases with vendors.
• Processes faculty pay memoranda and appointment letters.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.

PREFERRED QUALIFICATIONS:

Knowledge of university and department policies and procedures.

SALARY: 

Pay Grade 10

APPLICATION DEADLINE: 

This position will remain open until filled. 

TO APPLY:

Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: recruitment@mga.edu with the subject line “Admin Sec MCA 5.2.19”.  Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references.  Paper application materials will not be accepted.