Administrative Secretary

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School/Department: Media, Culture and the Arts
Primary Location: Macon
Position: Staff
Job Type: Full Time
Position Close Date: Until Filled

Middle Georgia State University is seeking candidates for an Administrative Secretary. This position is responsible for providing administrative support for department operations.


• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.

• Receives student forms and routes to appropriate personnel or department.

• Maintains assigned department records.

• Processes a variety of departmental reports and documents; secures required signatures.

• Enters class schedules.

• Makes room reservations for Media, Culture, and the Arts classes.

• Updates class rolls.

• Processes textbook orders.

• Receives and organizes student evaluations of faculty.

• Makes copies.

• Faxes and scans documents.

• Prepares correspondence and memoranda.

• Assists in the student admissions process.

• Processes travel and expense reports.

• Assists in the management of budgets.

• Maintains office supply inventory; coordinates purchases with vendors.

• Processes faculty pay memoranda and appointment letters.

• Performs related duties as assigned.

MINIMUM QUALIFICATIONS: Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.

PREFERRED QUALIFICATIONS: Knowledge of university and department policies and procedures.

SALARY: Pay Grade 10

APPLICATION DEADLINE: The position will remain posted until filled. For best consideration, please submit your application materials by Wednesday, March 21, 2018.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: with the subject line “Admin Sec MCA”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted.

A Unit of the University System of Georgia