Administrative Secretary

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Division: MGA
Department: School of Business
Primary Location: Macon
Position: Staff
Job Type: Full Time
Position Close Date: Until Filled

Middle Georgia State University is seeking candidates for an Administrative Secretary for the School of Business. This position is responsible for providing secretarial and receptionist support for school operations.


• Answers telephones and greets visitors, provides information and assistance; refers to appropriate personnel

• Develops early and regular registration schedules.

• Schedules faculty registration appointments

• Retrieves and updates student files and records

• Registers students for classes; removes holds as appropriate

• Collects and maintains faculty syllabi

• Updates database with class times, locations, room numbers, and final exam times

• Updates faculty rosters and door signs with class times and office hours

• Processes faculty textbooks requests; orders desk copies as needed

• Makes appointments for the Academic Advisor

• Collects School of Business applications and change of major forms

• Assist student workers with the distribution of mail

• Performs related duties as assgned

MINIMUM QUALIFICATIONS: Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in written and oral communication.

PREFERRED QUALIFICATIONS: Knowledge of college and school policies and procedures.

SALARY: Pay Grade 10

APPLICATION DEADLINE: The position will remain posted until filled. For best consideration, please submit your application materials by Friday, January 26, 2018.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: with the subject line “Admin Sec Busi 1-12-18”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted.

A Unit of the University System of Georgia