Email Signature Instructions

Email signatures are a part of institutional branding. We ask that all faculty/staff used the branded email signatures - no other information (quotes, images, etc.) should be included.

There are two versions of the official MGA signature block:

  • A branded HTML version for use in desktop email apps and some mobile email apps for new messages.  
  • A text-only version for use in:
    • All email apps for replies
    • Any email app that doesn't support HTML signatures for all messages.  (Android's stock email app, older versions of Mail for iOS, older versions of webmail)

To create/update your email signature:

  1. Use one of the links below to open instructions for editing the signature block in your email app (links open in a new tab/window):
  2. Copy-and-paste the HTML branded signature block to your email app, and replace the generic information with your personal information.

    • If your department/office has its own social media account(s), you may choose to change the social media links at the bottom of the HTML signature block to point to your department/office account(s) instead of the institutional accounts.  In Outlook, do this by selecting each image individually and clicking the "hyperlink" button (a globe with a short chain).  Replace the link with the appropriate social media URL.
  3. To add the text-only signature (Replies from desktop email apps, all messages from other email apps), copy-and-paste the below into your email app and replace the generic information with your specific info.

------------------------------------------------------------
Jonathan Longername
Vice President
Institutional Advancement
Middle Georgia State University
100 University Parkway, Macon, Georgia  31206
O: 478.471.0000  F: 478.471.0000

 

Mobile devices notice:

For mobile devices, it is acceptable to leave the mobile-device notice ("Sent from my iPhone," "Sent from Email for Android," etc.) to inform recipients that the message was sent from a mobile device.  If the mobile-device notice is left in place, it should appear below the MGA official signature.