Email Signature Instructions
Email signatures are a part of institutional branding. We ask that all faculty/staff use the branded email signatures - only contact information should be included in the signature. No other information (quotes, images, etc.) should be included.
There are two versions of the official MGA signature block:
- A branded HTML version for use in desktop email apps and some mobile email apps for new messages.
- A text-only version for use in:
- All email apps for replies
- Any email app that doesn't support HTML signatures for all messages. (Android's stock email app, older versions of Mail for iOS, older versions of webmail)
To create/update your email signature:
- Use one of the links below to open instructions for editing the signature block in your email app (links open in a new tab/window):
- Office 365 (Webmail)
- Outlook for PC
- Outlook for Mac
- Outlook for Android
- Outlook for iPhone
- iOS Mail App
- Android Mail App
- If your email app is not listed here, try a Google search for "<name of app> email signature"
-
Copy-and-paste the HTML branded signature block to your email app, and replace the generic information with your personal information.
- For some email apps (like Outlook Webmail) you may need to copy and paste each each image individually for them to copy correctly.
- If your department/office has its own social media account(s), you may choose to change the social media links at the bottom of the HTML signature block to point to your department/office account(s) instead of the institutional accounts. In Outlook, do this by selecting each image individually and clicking the "hyperlink" button (a globe with a short chain). Replace the link with the appropriate social media URL.
- To add the text-only signature (Replies from desktop email apps, all messages from other email apps), copy-and-paste the below into your email app and replace the generic information with your specific info.
------------------------------------------------------------
Jonathan Longername
Vice President
Institutional Advancement
Middle Georgia State University
100 University Parkway, Macon, Georgia 31206
O: 478.471.0000 F: 478.471.0000
Profile Picture Information
- User profile pictures in Microsoft Office programs should contain only professional-attire photographs of the user. Other photos should not be used. Profile pictures are not required.