Programs Serving Minors

Middle Georgia State University (MGA) offers a variety of camps, clinics and activities that bring non-student minors onto campus. These include but are not limited to athletic camps, after school programs, science camps, aviation camps, music camps, and other enrichment programs. Moreover, through dual-enrollment including the Georgia Academy of Arts, Mathematics, Engineering & Sciences, the MGA student body includes minors who participate in both academic programs and co-curricular activities, such as Registered Student Organizations and International Programs. These programs are of great educational value and serve to benefit both the institution and the larger community.

Policy and Procedures

Middle Georgia State University has implemented a Minors Policy that focuses on the safety and well-being of campus visitors, providing a healthy environment for all who participate, volunteer or work on campus. This policy, which is structured by the guidelines set forth in the Board of Regents policy Protecting Non-Student Minors on Campus, includes non-student and visiting minors.

In order to ensure the best environment possible for these programs that serve non-student minors, the following procedures must be followed:

  • All programs working with or serving non-MGA student minors must be submitted for approval and officially registered. A centralized database will track all MGA events and programs that serve non-student minors. For recurring events that serve non-student minors, annual renewal will be required. To register your program, please click HERE.
  • Once a program is submitted for registration, the following must be completed:
  1. Background Checks must be completed for anyone who works directly with minors. This includes MGA students and all volunteers that are not employed by the university. These checks must be completed through the university’s Human Resources department. MGA programs/departments are responsible for funding these checks in order to ensure the highest protection possible for minors.
    1. For all third-party groups hosting programs that serve minors on MGA property, a Facilities Use Agreement must be completed.
  2. Mandatory training must be completed by all staff and volunteers who participate in programs serving non-student minors.
    1. The Minors on Campus Policy Training must be completed. Click HERE to view this PDF. Signed PDF’s should be sent to before the program begins.
      1. Please pay close attention to the included Code of Conduct before signing off on this document.
    2. Mandated Reporting Training: The following resources can be used to complete the mandated reporting training requirement:
      1. Georgia Law for Mandated Reporting (PDF) or
      2. Pro Solutions free, online tutorial for Mandated Reporters
  3. Required Forms must be completed by parents or legal guardians of minors in order to allow participation in MGA authorized programs. A summary of the required forms include but are not limited to:
    1. Waiver of Liability
    2. Photo Release
    3. State Licensure Exemption
    4. Affidavit of Compliance with Background Check (required for non-MGA volunteers)
  4. Lastly, the Program Serving Minors Checklist should be completed as a tool to ensure that all requirements have been completed successfully.