System Access Request Process


  1. Data Steward submits the MGA System Request Form and notifies the appropriate Data Custodian via email that a form has been submitted.

    For a list of Data Stewards and Custodians for each system review the System Contacts spreadsheet HEREAll academic unit access requests will need to go through the appropriate Dean who is the approved Data Steward.
  1. Data Custodians will then record their changes in the System Request Workflow document.
  2. Data Custodians will inform the Data Stewards via email when the request has been completed in which the Steward will notify the Data User of the system access changes. 

Defined Roles

  • Data Trustee: typically VP/Cabinet-level individuals responsible for the data in their data areas 
  • Data Steward: typically Directors, Deans, and Associate Provosts responsible for approving new and modified access requests
  • Data Custodian: individuals who manage the actual data and responsible for making the requested access changes in the system
  • Data User: any MGA employee who has been granted authorization to access institutional data 

For detailed role responsibilities please refer to the Data Stewardship and Access Standard. You can also review a full list of approved Trustees and Stewards on the Data Governance webpage under the Data Trustee and Stewards tab.

For any questions or concerns regarding this system access request process please contact