Image Description

Requisition/P.O. Cycle at Middle Georgia State University Flowchart Image Description

Overview

The flowchart has 2 rows and 5 columns. The columns show all departments associated with the requisition/p.o cycle and lays out the steps of what each department does.

Flowchart Details

The header row from left to right reads:

  1. End Users/Department
  2. Procurement
  3. Suppliers
  4. Receiving
  5. Accounts Payable


The steps in the flowchart are as follows, from the first column to fifth column:

End Users/Department:
  1. Identify need
  2. Obtain a quote or proposal
  3. Enter a Requisition into Epro (proceed to step 1 in Procurement)
  4. Monitors Req./P.O. for completion (proceed to step 1 in Receiving)
Procurement:
  1. Requisitions are monitored. Then processed forward after Dept. head approval.
  2. Purchase order is created after budget approval
Suppliers:
  1. Receives PO / approval to begin / contract
  2. Supplier delivers item or completes services (proceed to step 1 of Accounts Payable)
  3. Supplier receives Payment of goods and services
Receiving:
  1. Dept. confirms completion of services
  2. Receiving confirms receipt of goods and receives items into the inventory system, (proceed to step 1 of Accounts Payable)
Accounts Payable:
  1. Supplier submits invoices to Accounts Payable on completion
  2. Accounts payable matches invoices with PO, receipts, and approvals from dept. before payment of invoice (proceed to step 3 of Suppliers)